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Copyright and data protection statement:

Privacy Policy

BeeWatch is committed to protecting and respecting your privacy
and complying with the principles of the General Data Protection Regulation. This policy sets out the basis on which any personal data we collect from you, or that you provide to us through your use of our website, will be processed by us.

We are committed to processing information in a transparent manner
and the aim of this document is to provide you with sufficient information for you to be able to understand what we are doing with your data. If you are unsure how we are handling information about you or you think we could improve our privacy information then please let us know.

The BeeWatch privacy policy includes information on the following:

• What data we keep
• Why we keep it
• How we secure your data
• How long we keep it for

This Privacy Policy describes how BeeWatch collects and uses information, and what choices you have with respect to the information.

Summary

BeeWatch pages is maintained by researchers from the University of Aberdeen in partnership with the Bumblebee Conservation Trust. Your personal data will be held by both organisations and will not be passed on to third parties unless we are required to do so by legal, judicial, or governmental mandate. Anonymised Bumblebee records will be made available to other organisations such as the National Biodiversity Network. We may wish to contact you with updates on our work or with information about other ways in which you can support bumblebee conservation. You are free to unsubscribe from such communications at any time. You also have the choice over image use rights for your submitted photos. We would be grateful if you would permit both the University of Aberdeen and the Bumblebee Conservation Trust to use these images in all internal and external media types, including, but not limited to: press, digital media, the BBCT website, intranet site and subsidiary sites, printed materials, posters and billboards. However, you may opt to maintain full copyright by ticking the ‘copyright’ box when submitting a photo.

Who are we?

BeeWatch is an online citizen initiative that collects data on UK bumblebees. It is co-ordinated by the University of Aberdeen in partnership with the Bumblebee Conservation Trust (BBCT), Bees, Wasps and Ants Recording Society (BWARS) and the Royal Horticultural Society (RHS).

The University of Aberdeen is the data controller in relation to the processing activities described below.

Your Data - What personal data we hold

When you register, you create an account and provide us with your name

• Name
• Username (the name you choose to identify yourself on BeeWatch)
• E-mail address

During your interactions with BeeWatch, we further record

• Your contributions to BeeWatch, including data submitted and identification made
• Details of your visits to the BeeWatch website and the resources that you access using cookies.
• General communication we may have with you, when you contact us by email

How do we use your personal information and data?

When you sign up for a BeeWatch account, we keep your e-mail address to allow us to send you feedback on your bumblebee photo submissions. We also very occasionally send out a survey to receive your thoughts on BeeWatch and what we can do to improve what we do.

Scientific data is carefully stored on University of Aberdeen Computer Systems. We may make BeeWatch records available in anonymised form to other institutions and researchers and national (i.e. National Biodiversity Network - NBN) and international (i.e. The Global Biodiversity Information Facility – GBIF) repositories, to further research, education and our national understanding of biodiversity and conservation issues. In no situation will your email addresses or names be shared in this process.

Cookies

Like many other websites, BeeWatch uses cookies and similar technologies to obtain an overall view of visitor habits and visitor volumes, and to provide you with useful and relevant information about your user activity in your profile. Cookies are files which store information on your hard drive or browser which enables our software to recognise that you have visited the Site before. Cookies can make it easier for you to maintain your preferences on BeeWatch.

How we secure and store data

All data is stored on password protected University of Aberdeen servers. The connection to the BeeWatch site is encrypted and authenticated using a strong protocol (TLS 1.2), a strong key exchange (ECDHE_RSA with P-256), and a strong cipher (AES_256_GCM).

We do not share names and e-mail addresses with any other organisation than the Bumblebee Conservation Trust.

How long we keep data for

We keep your e-mail address for feedback and correspondence until you notify us otherwise.

On the settings page you can:

• Change your personal details including e-mail address
• Opt out of all e-mail (no feedback will be sent on your submissions, though these will still be visible on the website when you log in)
• Opt out of e-mails about surveys on BeeWatch
• Delete account (this will delete all personal data, including username, name and email, but will retain bumblebee records submitted to BeeWatch in anonymised form)

Other ways we may share your personal information

We may transfer your personal information to a successor body if the ownership of BeeWatch were to change. We may also transfer your personal information if we’re under a duty to disclose or share it in order to comply with any legal obligation, to detect or report a crime, to enforce or apply the terms of our contracts or to protect the rights, property or safety of our users. However, we will always take steps with the aim of ensuring that your privacy rights continue to be protected.

If you have any questions or any concerns then please do get in touch with us - we are more than happy to answer any questions you may have. You can contact us here or email us at beewatch@abdn.ac.uk

 

Thank you for being a part of the BeeWatch community.